Congratulations on being accepted to the Pensacola Maker Faire.

The Maker Tool Kit is your resource center for ACCEPTED MAKERS, SPONSORS AND VENDORS ONLY. It is designed to guide you through all the elements of exhibiting at the 2019 Pensacola Maker Faire.

  1. Check the Maker List for your name and your stage/venue assignment. You will need this later. Load in instructions are based on location assignment and will be published on Wed Nov 6.
  2. Verify your category is correct (demo/workshop/performance/talk)
  3. Make a note of your stage/venue, there are different load in instructions for each building.
  4. Review payment categories below.

 

If you are not listed, or the info on your listing is incorrect please contact us asap.
Any changes to your entry after October 15 must be sent to us directly via email.

NO WALK UPS ALLOWED.
MAKERS MUST GO THRU THE APPLICATION PROCESS AND BE ACCEPTED IN ADVANCE. DEADLINE: OCTOBER 15.
ALL MAKERS MUST CHECK IN WHEN THEY ARRIVE TO SET UP. CHECK IN TIMES ARE BASED ON YOUR BUILDING ASSIGNMENT. CHECK SCHEDULE FOR BLDG ASSIGNMENT.

**Vehicle entrance for Makers is at corner of Govt and S. Tarragona Streets, you will see a check in tent also – no cars will be allowed to enter at any other point. All cars must be moved by 9:30 am.
**

TRUCKS / TRAILER STYLE EXHIBITS SHOULD SET UP FRIDAY OR PARK THURSDAY. Call Michelle Sarra to set up the time 850-232-2169 c

YOU MAY DROP OFF YOUR ITEMS/EXHIBIT ON FRIDAY AND COME BACK AND SET UP SAT AM. Between 9 – 2 only. Make sure your items are clearly labeled. Leave at your own risk.

READ MORE BELOW.

 

 

Site Maps - updated Nov 13

Maker Check In

Friday
Check in location Voices Building.  9 – 2
Anyone can drop off items on Friday BEFORE 2 only and then come back Saturday to set up.

If you are assigned to the Voices and Bowden Building you can set up your entire display on Friday between 9-2. Museum of Commerce can now set up on Friday between 10-2.(revised 11-13)

Makers with trucks and trailers are encouraged to bring their vehicles in either Thursday or Friday – it will be difficult to Park on Saturday with everyone else in the space. Call Michelle to schedule a time 850-232-2169.

Saturday
Check in at Museum Park,  Corner of Church and Tarragona: 7 to 9:30

Museum of Commerce Makers may set up FRIDAY 10-2 or Saturday 7-9:30 ( revised 11-13)

Museum Park Makers will set up Saturday 6:30 to 9:30

Event Dates and Locations

Pensacola Maker Faire 2019
Saturday, November 16, 2019

Open to the public at 10 am – closes at 4 pm

UWF Historic Trust @historicPcola

Located over various buildings including Voices, Museum of Commerce, Bowden Building, Museum Plaza Park. We are closing Tarragona Street from Govt. to Main Street, Church Street and Zaragoza Street.

If you need directions use the Museum of Commerce address below:

Museum of Commerce
201 E Zaragoza Street
Pensacola, FL 32502

 

 

 

Maker Deadlines

Maker Deadlines

Check back for more information and links. 

  • October 15 — Applications due. Late applications will be accepted and are reviewed as space allows.
  • October 15 — For exhibits with fire and/or safety concerns: submit a General Safety Plan and/or Fire Safety Plan.
  • November 4 – Safety plans / Fire plans due to our office for final review by the Fire Marshall.
  • November 5 – verify your type of exhibit is correct – see below for descriptions of workshop/demo/performance
  • November 5 — Maker venue locations will be assigned. Check the schedule page to see where your booth is located.
  • November 8 — Commercial Maker and Non-Profit / Agency / Cause or Mission Based Organization Payments Due. This is only for makers who fit these categories. If you are a Non-Profit, Agency, Cause or Mission Based Organization, please fill out this Information Form.
  • November 8COI must be submitted for any exhibit that requires a Safety/Fire Plan.
  • November 10 – All Makers and their team members should register for tickets on Eventbrite
  • November 12 – All payments must be submitted for commercial Makers and sponsors – see below for specifics
  • November 15– Load in for Voices, Bowden Buildings ( 9 am – 2 pm) – Museum of Commerce from 10 -2
  • November 16 – Load in for Museum Plaza and surrounding streets (7 am – 9:30 am) – see below

Social Media and Sharing

Follow and Share! 

PMF is relying heavily on the Makers to cross-promote. The first year is free so advertising budgets are limited. If we all post and follow and share, this event will be successful.

 

Add our Official tags to all of your posts this will help us track your posts and we can share them for you :

@pensacolamakerfaire
#PensacolaMakers
#PMF2019

Keep up with all the news on Maker Faire by following us on Instagram, Facebook and Twitter.

Sign up for our email list for future announcements

 

We’ve created Maker Faire graphics that you can use on your website and email signatures to let people know about your appearance . We appreciate any efforts on your part to promote Maker Faire to friends, family, and coworkers.
Like the facebook EVENT and invite your family and friends to attend as well.

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All Makers Must Register On Eventbrite

Pensacola Mini Maker Faire is free for all to attend, however we need you to register.

Each maker should register individually, when you register you have the option to add free tickets for your family.

This allows us to get an accurate headcount for planning. Registration also allows us to communicate with all attendees via email if there were to be any major changes or emergencies. 

Please share our Eventbrite link with your fans, friends and fellow makers too!  An accurate headcount also helps us to apply for grants and sponsorships in 2020.

Free Ticket Registration 

Types of Maker Categories - Please verify it is correct on the schedule - READ ALL

WORKSHOP:

The Maker will have a hands-on activity at your exhibit.
You will provide supplies and instruction for people to actually Make something at your booth.

Demonstrations: could be any of these options
The Maker will showcase a project they have made, the project will be on display or presented via video
The Maker will demonstrate how to do something.  You will have limited supplies on hand for people to make something

DEMONSTRATION:

The Maker will be showcasing a project. Could be a physical or digital display.

PERFORMANCE:

The Maker will have a schedule performance. It will be published on the schedule. Stage can be used or another space within the site.

TALK:

Scheduled speakers. This can take place on stage or at your booth.

Types of Makers/Booths +  Fee Schedule:

  • Student Makers (elementary to University):    FREE even if selling
  • Makers not selling items, who are providing a demo, performance or workshop:  FREE
  • A Maker who is selling their products and has NO demonstration or workshop:   Fee: $125
  • A Maker who is selling their products and also has a hands on activity or demo:   Fee: $75
  • Businesses who are promoting their product or service:   Fee $125 and up depending on size of space
  • Non-profit who is selling their product: Fee:   $75 for standard space
  • Non-Profits / Agency and Cause or Mission Based Associations, Institutions and Organizations: Fee:   $125
  • Sponsors: Fee based on activation
  • Other – categories will be considered individually

Pensacola Maker Faire does not provide expense reimbursement or cover any costs for Makers to be in the Faire. Participate at your own expense. 

What you provide, What we provide

PMF provides:

1 – 6′ table and 2 chairs for each Maker space.
Electricity must be requested in advance. Electricity is limited.  Provide your own extension cords, 50′ – 100′ minimum outdoor grade. Late registrations may not be able to have electricity – verify with organizers.
Limited WiFi is available inside the buildings. We do not guarantee it will be strong enough for your exhibit. If your exhibit requires it you should provide your own hotspot.
Water – Access is available, but limited to specific areas. You must bring your own hose.

 

Makers Provide:

Exhibit decorations: table cloths and all materials needed for their activity.

Tents with weights or sand bags (You cannot stake tents in the park.)

Wifi hotspot if you are located in the Museum Plaza area. And if it is critical to your exhibit.

Extension cords – bring at least 50′ cord for access to a receptacle.

WiFi – is available in Voices, Bowden and Museum of Commerce.  There is no wifi in the park or outside. Everyone will be using the same WiFi – if your exhibit requires it, we suggest you bring your own personal hotspot.

Tents – Makers must provide their own tents. Any tent over 10×10 requires a city permit that you must provide.

Electrical -Limited electricity is available. Provide your own extension cords, 50′ minimum outdoor grade.

 

 

Helpful Documents and Links

Pensacola Maker Fire Safety Plan 2019

Commercial Maker Payment Link – INVOICES WILL BE EMAILED FROM UWF (this is for anyone selling products on-site)

Non-Profit / Agency / Organization Payment Link

Facebook Event to share

 

Maker Entry Passes

Makers are required to check in when they arrive on-site.

Maker Badges will be issued at that time.

The event is free to attend so there are technically no gates or entrances to worry about.

Parking passes will not be issued.

No smoking. No Dogs.

Security - After Hours

Yes, we will have overnight security on Friday Night Nov 15.
Pensacola Police will be onsite Friday night from 6pm to 6am Saturday.

 

Shipping

If you have any items that need to be shipped, you may email Michelle Sarra for more information:

michelle@pensacolamakerfaire.com

Directions and Parking

The event will be located downtown in the Pensacola Historic District at the link below.

201 Zaragoza St, Pensacola, FL 32502

You may park anywhere downtown and around the event, as long as it is suitable for your vehicle type and following parking regulations.

A few streets are closed so access is limited.

Vehicles are allowed inside only during specific times.

Set Up and Load In Process - Subject to change before Nov 6

This is a guide – we are still working out some details, we don’t expect it to change much.
Note: Friday, the night before is Gallery Night. Read carefully, set up times vary by building.
Check the schedule on the website to see your current assignment.

YOU CAN DROP ITEMS OFF TO STORE INSIDE VOICES ON FRIDAY FOR A SATURDAY SET UP. THIS WAY, YOU CAN JUST PARK AND WALK IN TO SET UP SATURDAY.

VOICES:
Thursday: 1 – 3 pm
Friday:  9 am to 2 pm. (you may stay til 4 when they close, but check in before 2)
Saturday: 7-9:30 am

BOWDEN BUILDING – ROOMS 1 AND 2:
Thursday: unavailable as of Nov 3
Friday: 9 am to 2 pm.
Saturday: 7-9:30

MUSEUM OF COMMERCE:
Friday – noon to 2 pm
Saturday – 7 am to 9:30 am

MUSEUM PLAZA – PARK AND STREETS
Thursday – No security.
Friday: 9 am to 2 pm – SECURITY WILL BE FROM 6 pm to 6 am.
Saturday: 6:30 to 9:30AM

TRUCK AND TRAILER EXHIBITS:
If you can park on Tarragona or Church Thursday or Friday let us know. We can reposition Saturday morning. Friday night is Gallery Night, so we want as many positioned as possible before we close Tarragona Street. Contact Michelle Sarra 850-232-2169.

FOOD VENDORS:
More details coming soon – check the section below for specifics.

*We strongly recommend that you setup on Friday, November 15.
*All vehicles must be offsite by Saturday at 9:30 am.

Pensacola Maker Faire starts promptly at 10:00 am that Saturday. Please keep traffic and road closings in mind and plan to arrive with enough time to park or walk to the event and to prep your exhibit onsite. You may not drive into the site after 9:30 am.

Food Vendors Only

Your drop off entrance is on Church Street at Jefferson Street.
Parking is allowed on Church Street.
Bring a hand truck.

More info to follow.

Check In Process

Check back Nov 6. We are still working out some details.

During the Event

Check back Nov 6.

Load Out - Saturday 4 - 7 pm

Makers are responsible to tear down their own booths.
Please bring carts, hand trucks etc. if you will need them.

The streets are closed until 5 pm – for a short time you will be able to pull up close to the site to load up your booth.